Project Management - Part 2
So, you are ready to begin planning and executing your big project. But who are you going to work on it with? When are you going to have it finished by? These questions are vital to the progress of any mission. Today we are diving into the necessities of these questions.
Last week we talked about goals and objectives of our projects. Goals are generally set by the leader and are what we want to accomplish. Objectives are then how we will go about accomplishing the goal and it's a good idea to involve your team in setting these. Now, let's pick up on point number 4.
4. Build your team.
It is important to position the right people in the right places. Last week we talked about involving your team in the process of setting objectives but it is important to note that the effectiveness of this process is based on the people you select. As Jim Collins said in his book, Good to Great, you need the right people in the right seats on the bus.
Not everyone needs to be in the discussions on objectives for your goal. In fact, meetings of that nature tend to be more effective with fewer people.
Once you have identified your project and defined your goals, you need to determine the "right people." These people aren't necessarily going to follow your Org Chart or be your best friends. The right people are the most qualified because of skill, experience, and a proven track record of success in the area in which you have set your goals.
It is important to choose your people as early as possible. The more notice you can give your team, the more time they can invest in doing the project in the right way.
Intentionally Broadening Your Leadership Base
If a leader can be intentional about where they are going and with whom they are going with, they can be more effective. Without planning ahead, we as leaders can often forfeit great opportunities.
In order to build a great team, you need to train them and involve them on every level. Leaders can only follow leaders who know where they are going and you can only be confident in where you are going if you intentionally plan ahead. Plan for tomorrow's projects and train tomorrow's leaders today.
5. Create a Deadline
It's amazing how many times we talk through a project, get clarity on the expectations, but then fail to set a due date. This can lead to enormous frustrations due to failed expectations.
I think one of the best ways to help your team see the effectiveness of deadlines it to break down the tasks into stages and set deadlines for each stage. Knowing how long each stage takes to complete will assist you in keeping the project on track and keeps your team motivated as well.
To improve communication between team members, I would suggest holding frequent "huddles" as opposed to long meetings. Call your team together and brief them on updates to keep everyone involved and maintain forward movement. It also creates accountability with deadlines because each person is accountable to the group, not just the leader or themselves.
Now, you might be a bit overwhelmed with the responsibilities that come with team management. But just keep at it. We all learn best by doing and you will learn the dynamics of yourself as a leader and of your team if you keep moving forward. When something isn't working, tweak it. We have discussed general principles so adjust them to what suits you and your team best. Project management is important for us as leaders, because the church is the hope of the world, and we are on a mission to reach every available person, at every available time, by every available means, with the Gospel of Jesus Christ, by creating churches unchurched people love to attend.
If you have questions you would like answered in an upcoming podcast, please email firstname.lastname@example.org.